Dated  15^th August, 2017 New Delhi

This is for general information of all the life members of Assam Association, Delhi that the Election for the Executive Committee for the term 2017-19  will be held  as per the schedule at Annexure- I(B) for the post of positions as per Annexure-1(A).  Therefore, the election is hereby notified and invited nominations from the eligible life members of Assam Association, Delhi.

The Assam Association, Delhi has appointed undersigned as Returning Officer and  Shri Manik Chandra Dash  and Sri Dhanjit Das as Associates to conduct this election for the term 2017-19.

Eligibility:  Contestant must be a valid life member of Assam Association, Delhi for at least 3 ( three ) years  as on the date of  this notification.

• Nomination Forms along with Format of Undertaking will be available at Reception counter of Srimanta Sankaradeva Bhawan, w.e.f 20th August, 2017 to 30th August , 2017 (10 a.m to 5 p.m.). Duly filled up Nomination papers, proposed and seconded by the life members (including signature of acceptance by the candidate) may please be dropped in the sealed Drop Box (under the control of the Returning Officer) kept at the Srimanta Sankaradeva Bhawan from 25^th August , 2017 to 1^st September, 2017 (10 a.m to 5 p.m.).

• Withdrawal of nominations, if any, addressed to the Returning Officer, written in plain paper and duly signed by the candidate, may please be dropped in the  Drop Box kept (under the control of the Returning Officer) at the Srimanta Sankaradev for receiving application for withdrawal nomination  Such application will be received until 5.00 PM on 7th September, 2017 and the final list of candidate for election shall be displayed at the Notice Board of Srimanta Sankaradev Bhawan at 7.00 PM on 7^th September, 2017. The election  will be held through secret ballot as per detailed  program given in Annexure I (B)

With regards,

          (Shri  Ajit Hazarika)

Returning Officer for the  Election ( 2017-2019 Term)

Annexure – 1(A)

Post to be filled through election process of Assam Association, Delhi on 17^th September,2017

              Designation                     Number of Positions

_____________________________________________________

   President                                           1 (One )

_____________________________________________________

Vice President                     2 ( Two ) *

*One reserved for woman

______________________________________________________

General Secretary                                  1 (One )

______________________________________________________

Treasurer                                                1 (One )

______________________________________________________

Executive Members                   12 (Twelve) – (includes 3 secretaries – Welfare, Coordination, Cultural)

______________________________________________________

Ex- Officio Members  Outgoing President,              4 (Not to be elected )

Outgoing General Secretary, Outgoing Treasurer and Current Managing Trustee of the Trust )

Annexure – 1(B)

SCHEDULE FOR  THE – ELECTION

1. Date of notification: : 15/08/2017

2. Issue of Nomination papers (free of cost) :  20/08/2017 to 30/08/2017

(at Srimanta Sankaradev Bhawan)                   (10 a.m to 5 p.m.).

3. Date of submission of nominations: :   25/08/2017 to 1/09/2017

(10 a.m to 5 p.m.).

4. Date & Time (Opening of nomination box) :  01/09/2017 at 30 PM

5 . Display of Qualifying Candidates’ list              :   01/09/2017 at 7.30 PM

6. Withdrawal of nomination:    :  Until 07/09/2017 (5 PM).

7. Display of Final list of candidates   :   07/09/2017 by 7-00 PM.

8. Election date and time:        :   17/09/2017 (10 AM to 4 PM).

9. Counting and declaration of result: : 17/09/2017 4-30 PM onwards.  

Election Venue: Srimanta Sankaradeva Bhawan, A 14 B Satsang Vihar Marg, Qutab Institutional Area, New Delhi – 110067.

NB: Updated lists of Life Members are available in reception   counter of Srimanta Sankaradeva Bhawan and in our   website http://www.assamassociationdelhi.org for verification.

Instructions:

1. Only life members can participate in the election process
2. Duly filled in forms to be dropped in the designated SEALED DROP BOX kept at Srimanta Sankaradeva Bhawan, New Delhi (From 10 a.m on  25/08/2017 to 5 p.m on 01/09/2019).
3. One life member can either propose or second only one candidate.

Either the Proposer or Seconder of candidate must be present along with the candidate at the time of opening  the nomination Papers.

Annexure- II( Part –A)

NOMINATION FORM

for

Election of Office Bearers ( Executive Committee Member) Assam Association , Delhi for the term 2017-19

Nomination for the Position:  …..…………………………………………………………… Candidate Proposed:

Name:   ………………………………………………………………………

Proposed By: Seconded By:

Life Membership No: …………………………………………………………..

Name:  ………………………………………………………………………..

Life Membership No: ……………………………………………………………….

Name: ………………………………………………………………………………………

Life Membership No: ……………………………………………………………

Signatures:

Proposer: ……………………………………………………………………

Seconder: ……………………………………………………………………

Acceptance :  Signature By

Proposed Candidate        :  ………………………………………………

Annexure II (Part- B)

FORMAT OF UNDERTAKING

(Undertaking to be submitted by the candidate)

I, …………………………………………………………………………………as a Life Member of Assam Association, Delhi do hereby undertake that I desire to serve the Association as a member of the Executive Committee for 2017-2019 and that the information, as furnished below in the prescribed format are true to the best of my knowledge and conscience. I have read and understood the clauses laid down in the Memorandum of Association of Assam Association, Delhi and I do express my willingness to deliver those responsibilities, as would be entrusted on me (if I am elected).

1. A) Life Membership No:
2. B) Address (in Delhi/NCR):

(A copy of residence proof like Telephone Bill/ voter ID/Electricity Bill/ Tenancy Agreement to be enclosed)

1. C) Mobile No:
2. D) Email ID:
3. E) Occupation:
4. F) Self-certification:
5. a) I have been residing in Delhi/NCR continuously for last 3 (three) years.
6. b) I am most likely to reside in Delhi/NCR during my tenure (if elected) till 2019.
7. c) I have never indulged in any activity of criminal intent or in any anti- Assam Association, Delhi activities in the past.
8. d) If any of the above information is found to be untrue anytime in future, I shall be liable to be disqualified to contest in Election or to be an Executive member.

                                                                                   …………………………………………………………………………

(Signature of the Candidate with date & place)